Propagate Logomark

Privacy Notice

For Individuals

Who are we?

Propagate is the trading name of Propagate Promotions Ltd

We are a professional creative marketing agency for grocery

The purpose of this website is to aid the legitimate interests between Propagate Promotions Limited and existing and/or perspective customers by providing information about us along with our direct contact details.

What is this Privacy Notice for?

We take our obligations under applicable privacy laws seriously, including those under the General Data Protection Regulation (GDPR) and Data Protection Act 2018. This Privacy Notice gives you information about how we will use personal data and other private information collected by, or provided by you to Propagate Promotions, through your use of this website.

When we refer to ‘personal data’ in this Privacy Notice it means any information that relates to you from which you can be identified.

What Personal Data do we collect?

We do not collect any personal data from this website.

We provide visitors of this website with our direct contact details in the form of email address, telephone number and postal address.

We also passively collect (i.e., without the user actively providing the information) personal data about a user as the user accesses and navigates through this website using various technologies and means, such as navigational data collection and cookies, as detailed below.

Your use of the website and your provision of personal data to us is purely voluntary on your part. Subject to your discretion, you can, at any point, stop using the website. However, if and to the extent you want to enter into or perform a contract, or wish to contact us, your provision of personal data is necessary for us to enter into such contract or provide you with a response to your enquiry.

Business to Business Marketing

We make unsolicited contact to a companies or individual employees of a company by telephone or email as a legitimate interest to inform you of our services that could result in a mutual commercial interest.

We obtain your details from public information including company websites, business and social media, sector news and industry conferences.

We are a data controller of personal data collected through these methods.

When communicating by email, we inform of who we are and will only use your personal corporate email addresses (eg [email protected]).

If you ask us to stop communication to you by sending an email to [email protected] with the word ‘unsubscribe’ in the subject header, or by telling us verbally, we will do so within a reasonable time frame.

We will hold your information securely for up to 5 years, to take into account changes of job role and company and to maintain a supressed list of persons choosing to unsubscribe. When the 5-year time limit has been reached, and with no response from the individual, all data of that person will be deleted from our new business database.

We hold personal information on our secure VPN (Virtual Private Network) with access limited to allocated employees directly involved in new business opportunities. The processor for this information is held within the UK and access to personal data is only available to allocated personnel and is not shared with anyone else.


The website makes use of cookies. Cookies are small text files downloaded by your internet browser and stored on the device you use to access the website (e.g., your desktop computer, laptop, tablet or smartphone). Depending on their purpose, cookies log specific user-related information such as your user preferences, authentication information, security parameters, data concerning the devices you use to access the website, and statistical information regarding your use of the website.

Where necessary during your visit to the website or when revisiting the website, your internet browser transmits the cookies including the contained information back to the servers they were initially downloaded from.

The analysis and processing of such information allows us to ensure the functionality of the website, improve your online experience, and optimise the structure and content of the website.

Such cookies do not retrieve information about you stored on your hard drive and do not corrupt or damage your computer or computer files. You are not obliged to accept a cookie that we send to you, and you can in fact modify your browser so that it will not accept cookies.

The cookies we use can be categorised as follows:

Strictly Necessary Cookies These are cookies that are required for the operation of the website or of certain parts thereof. They either serve the sole purpose of carrying out network transmissions or are strictly necessary in order for us to provide an online service explicitly requested by you.
Analytical/Performance Cookies These cookies allow us to carry out web analytics or other forms of audience measuring such as recognising and counting the number of visitors and seeing how visitors move around the website. This helps us to improve the way the website works, for example, by ensuring that users are easily finding what they are looking for.
Functionality Cookies These cookies are used to recognise you when you return to the website. This enables us to personalise our content for you, greet you by name and remember your preferences (for example, your choice of language or region). Loss of the information in these cookies may make our services less functional but would not prevent the website from working.
Cookie Name Who Places the Cookie? Cookie Category When Is Cookie Enabled/Does It Expire? Purpose
_ga Google Analytical/Performance Cookies At connection to site / 13 months Visitor identification
_gat Google Analytical/Performance Cookies At connection to site / 10 minutes Throttling request rate
_gid Google Analytical/Performance Cookies At connection to site / 24 hours User journey

How we use your data

We do not collect any personal data from this website.

As detailed above, we provide visitors of this website with our direct contact details in the form of email address, telephone number and postal address. If you make contact with us, we may use your contact details and contact you by telephone or email as a legitimate interest to inform you of our services that could result in a mutual commercial interest.

If you visit our website we process your data as a legitimate interest to manage and administer the website, including analysing web traffic and utilizing web analytics solutions.

Our legal obligations – we may need to process your personal data to comply with relevant laws, regulatory requirements and to respond to lawful requests, court orders and legal process.

Disclosure of Your Personal Data

We may share your personal data in the following situations:

- Our use of third-party suppliers and service providers.

- If instructed by enforcement organisations (e.g. Police, courts, law enforcement agencies)

- To the extent necessary to establish, exercise or defend legal rights or claims, or for the purposes of investigating actual or suspected unlawful activity.


We take the security of all personal data very seriously and we use appropriate measures to protect all personal information collected in a secure, controlled environment consistent with GDPR and UK Data Protection Act 2018. We ensure that we have appropriate data processing agreements in place with any third parties who will access or otherwise process your personal data on our behalf.

In certain circumstances, your personal data may be transferred outside of the European Economic Area (EEA) to comply with legal or contractual requirements, or in connection with our use of IT vendors or services providers located outside the EEA.

Data Retention

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. In some circumstances we may anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes in which case we may use this information indefinitely without further notice to you.

Your Data Protection Rights

Citizens and residents of the EU and UK have the following rights regarding their personal data:

- The right to be informed of the details of the processing of your personal data

- The right to request access to, or copies of, your personal data that we process.

- The right to request correction of any inaccuracies in your personal data.

- The right to object, on legitimate grounds, to the processing of your personal data, subject to legal and other obligations.

- The right to restrict processing, subject to legal and other obligations.

- The right to lodge a complaint with a supervisory authority (The Information Commissioner’s Office).

- The right to request that your personal data is deleted, subject to legal and other obligations.

If you wish to exercise any of these rights please contact us as described in the section below headed ‘Contact’. We may also need to ask you for further information to verify your identity before we can respond to any request.

Change to our Privacy Notice

If we change this Privacy Notice, we will let you know about the changes by publishing the updated version on our website,

We are committed to protecting and respecting your privacy and will continue to do so in any future changes we make to this Privacy Notice.


Questions, comments or requests regarding this Privacy Notice should be addressed by email: [email protected] or post to: FAO Data Protection, Propagate Promotions, Calls Wharf, 2 The Calls, Leeds LS2 7JU.

The right to lodge a complaint with a supervisory authority

You have the right to complain to the Information Commissioners Office by:

- Helpline. Call them on 0303 123 1113, Monday to Friday between 9am and 5pm.

- Live chat. Have an online conversation with someone at the ICO at

- Email. Use the form at